Guidelines for Project CHAIR
Who registers as a Project CHAIR?
BPW members who like to work on a particular issue which is relevant and at the same time focussed on business & professional women.
1 Project subjects
The choice of subjects is huge. The opportunity to work on a subject full-heartedly provides the energy for excellent performances and also allows for creativity and innovation. Projects with similar goals are not recommended but may be possible. If two Project Chairs have a conflict they are requested to find a constructive and creative solution. The PILOT Chair is available to liaise with them to find a suitable solution. Applications which concern e.g. private business, a political party or a religious group will not be accepted.
For the initial registration the Project CHAIR registers herself and submits an Action Plan. Each Project Chair must have the signed agreement of both, the Club and Federation President (forms attached to the registration). If the Executive Board accepts the Annual Report the Project is registered for a following year. For each new term (3 years) an Action Plan is required. If a Federation or Club wishes to register a Project or Taskforce they have to do it through a “liaison person” who registers and is in charge of all communication.
3 BPW Clubs or Federations have no obligation
Clubs and Federations are without obligation to support BPW International “Member initiated Taskforces & Projects”. However, the Taskforce or Project Chair is encouraged to find tailor made ways to obtain cooperation. If a Project would like the support of a Club or Federation e.g. to spread some information or to organize an event, the Project Chair is obliged to motivate the leaders of her Club or Federation. It is a goal of the “Member initiated Taskforces & Projects” to stimulate synergies between local, national and international levels and issues and to encourage cooperation.
Project Chairs are serving as volunteers and receive no funding or reimbursement of expenses from BPW International. The Project Chair may apply for funds on behalf of BPW International but must submit the application forms to the Chair of the PILOT Team who will forward it to BPW International in order to screen for parallel actions. The Project Chair has to inform the PILOT Chair about any fundraising results but is allowed to use the funds for the Project activities. To ensure transparency the budget has to be submitted to the PILOT Team for adoption.
Working language: ENGLISH. During the PILOT phase there is no capacity to serve all official languages of BPW International. But language regions are very welcomed to translate the documents and to offer a person who handles the communication.
To register for a Project, an Action Plan must be submitted. If the Executive Board accepts the Action Plan the Project becomes a “BPW Internationally recognized Project”. As long as the Annual Reports of the Project are approved by the BPW International Executive Board the work may continue. Each Project is liaised with a member of the PILOT Team who reads each Report, compares it with the Action Plan and forwards the Reports together with a recommendation to the Executive Board. The PILOT Administrator informs about the deadline for submitting in the Annual Report at least 4 weeks prior the date.
7 Liaison between Project and PILOT Team
Each Taskforce and Project Chair liaises with a member of the PILOT Team. This liaison member supports the Taskforce or Project, answers questions, reads the reports and adds comments before forwarding the report to the Executive Board of BPW International. The liaison member also draws attention to opportunities at the international level.
The Taskforces and Project Chairs have the opportunity to submit a poster for the “Poster Gallery” at the International Congress and the Regional Conferences. The poster shows the activities and main results of the Project to a larger audience. Guidelines for a poster will be available online.
9 International Congress and Regional Conferences
It will be very much appreciated if Project Chairs attend the International Congress and the Regional Conference in their Region to show the posters. If a Taskforce or Project Chair is unable to attend an event, another BPW member who is well informed about the Project can take responsibility for the poster. Before the Regional Conferences the Regional Coordinator receives a list of all “Member initiated Taskforces & Projects” in her Region. She may contact the Taskforce or Project Chairs if she needs speakers for a panel or workshop.
10 UN Conferences and contacts
Many issues are also issues of UN agencies, consequently attending UN conferences can be very fruitful for the Project Chair. The PILOT Administrator will regularly inform about conferences which may be attended by BPW members.
The Projects, the Action Plans, the Annual Reports, the Posters and special performances will be published on the website of BPW International www.bpw-international.org
12 Communication with BPW International
To contact BPW International please communicate either through the PILOT Team Administrator firstname.lastname@example.org, the PILOT Team Member responsible for your Project or the PILOT Team Chair email@example.com . All important information will be forwarded to the Executive Board Members.
13 Database of BPW International
The database got established through the BPW International website to enable members to enter their own personal information so that BPW International Executives staff and well defined persons will have access to it, which eliminates most data collection and privacy concerns. This data will never be provided to external organisations or agencies, and may not be used for any other purpose that other than the purpose for which the member entered her information.
In the meantime Chairs who are searching for EXPERTS or COMMITTED Members contact the PILOT Administrator firstname.lastname@example.org